SAP DOCUMENT MANAGEMENT
Documents organised and available inside SAP.
Connect documentation with SAP objects and processes, manage documents that require structure and version control, and create business-oriented virtual folders to access all relevant information from a single context. DCL combines SAP ArchiveLink, SAP DMS and OpenText DocuLink to create an integrated, clear document experience that is ready to evolve with SAP.
LET'S TALK
THE CHALLENGE
When documents sit outside the process, complexity increases.
In an SAP environment, documentation may come from different processes, modules, repositories and even external applications. The problem appears when users need to know the transaction, system, repository or location to find the right information.
Technology should hide that complexity and present information according to the business context.
THREE CAPABILITIES. ONE INTEGRATED DOCUMENT EXPERIENCE.
Connect, manage and present documentation in SAP
SAP ArchiveLink
Connect documents with SAP objects. Maintain the relationship between stored documents and SAP objects or processes, enabling contextual access, repository integration, less duplication and continuity.
SAP DMS
Manage documents that require structure and versions. Document Info Record, versioning, classification and integration with SAP processes.
OpenText DocuLink
Create virtual folders inside SAP that bring together documents, data and related process access regardless of where information is physically stored.
CENTRAL DOCULINK MESSAGE
Don’t search for documents. Open the business file.
DocuLink presents information around the customer, supplier, asset, project or process that the user is managing.
360° VIEW
A 360° view of information inside SAP.
Relevant information is organised around the business context and can combine documents and data from different SAP areas and external sources.
TYPICAL USE CASES
Information organised around the business context
Procurement and suppliers
Contracts, purchase orders, invoices, correspondence and related documents within a single structure.
Customers
Orders, deliveries, invoices, contracts and communications in one business view.
Assets and maintenance
Manuals, certificates, photographs, reports and documents linked to equipment and assets.
Engineering
Drawings, specifications and technical documents requiring version and structure control.
Projects
Deliverables, contracts, technical documentation, correspondence and evidence around a project.
Human Resources
Documents associated with selected HR processes and personnel objects.
OPENTEXT INTEGRATION
SAP in front. OpenText behind where it adds value.
ArchiveLink is the bridge. The repository is an architecture decision. DCL combines SAP and OpenText expertise to connect SAP processes with the appropriate archiving and content management platforms for each scenario.
SAP
SAP ArchiveLink and SAP DMS.
OpenText
Core Archive, Content Management and DocuLink.
Evolution
Existing repositories, document migration and modernisation.
READY FOR S/4HANA
SAP transformation also affects documents.
When an organisation moves towards SAP S/4HANA, RISE with SAP or new cloud models, the way documents are integrated with SAP also needs to be reviewed. The objective is to maintain document continuity while SAP evolves.
Document types
Review which documents and processes must be preserved.
Repositories and links
Analyse repositories, ArchiveLink, DMS and dependencies.
Volumes and integrations
Understand scalability, interfaces and integration points.
Migration
Define transition requirements and document continuity.
HOW DCL HELPS
SAP experience for a well-designed document architecture.
Our work starts by understanding the process, not by installing components. We analyse how documents are generated, stored, accessed and maintained to define a simple and sustainable architecture.
Assessment and design
Assessment of the current environment, document types, processes and ArchiveLink architecture.
Configuration and integration
SAP DMS, OpenText repositories, DocuLink structures, metadata and classification.
Transformation and operations
Document migration, SAP S/4HANA adaptation, testing, validation, support and evolution.
BENEFITS
Documents where they need to be.
SAP integrated
Access documentation directly within the process context.
360° view
All relevant documentation organised around the business.
Less searching
Users find documents from the corresponding business object.
Higher productivity
Information appears where it is needed.
Traceability
Clear relationship between documents and SAP processes.
Flexible architecture
A document architecture ready to evolve with S/4HANA and cloud.
DIFFERENTIATION
ArchiveLink connects SAP with the document.
SAP DMS manages documents that need structure and versions.
DocuLink organises and presents information in virtual folders and business files.
Core Archive preserves information.
Content Management contextualises and governs it.
LET’S TALK
All your SAP documentation. In the context your users understand.
Combine ArchiveLink, SAP DMS and DocuLink to connect, organise and present information within your SAP processes.
CONTACT OUR TEAM