ENTERPRISE CONTENT MANAGEMENT
Enterprise Content Management
The right content, in the right context, throughout its lifecycle.
OpenText Content Management connects documents and information with the processes and applications that need them, improving access, control, traceability and information governance across the enterprise. DCL helps integrate content and processes so information becomes a natural part of everyday work, with an architecture designed to manage lifecycle, Records Management and document compliance.
LET'S TALK
THE CHALLENGE
Having information does not mean having it under control
In many organisations, documents are distributed across different repositories, applications and processes. This often results in duplicated information, difficulty finding the correct version, lack of context and inconsistent lifecycle management. When retention, audit or compliance requirements are added, document management needs to go beyond storage. Information must be available where it is used, while remaining governed throughout its lifecycle.
CONTENT IN CONTEXT
The right information, within the right process
OpenText connects content with the business context that gives it meaning: processes, documents, business objects and applications. Instead of forcing users to search for information in separate systems, content can be presented directly within the environment in which they work.
Content in Context
Documents are linked to the relevant process and business context.
SAP integration
Access content directly from related SAP objects and processes.
Business Workspaces
Organise information and documents around business entities and processes.
Contextual access
Less searching, less duplication and a more natural user experience.
FULL LIFECYCLE MANAGEMENT
From creation to retention or final disposition
Content changes in value and responsibility as it moves through its lifecycle. OpenText supports information management policies so content can be created, used, protected, retained and ultimately managed according to the organisation’s rules.
Lifecycle Management
Control information throughout every stage.
Records Management
Manage documents that must be retained as corporate records.
Retention Management
Apply retention policies and retention periods.
Auditability and traceability
Maintain history and evidence of how information has been managed.
INFORMATION GOVERNANCE AND COMPLIANCE
Controlling information is also part of the process
Enterprise information management should help answer practical questions: What information must we retain? For how long? Who can access it? What happened to a document? When can it be disposed of? OpenText enables an information governance model that supports internal policies and regulatory requirements while maintaining control over the information lifecycle.
TYPICAL USE CASES
Information organised around the business
Documents linked to SAP processes
Access documents related to customers, suppliers, orders, projects, assets and other business objects.
Case files and Business Workspaces
Bring documents, information and context together around a business process or entity.
Records Management and Compliance
Control retention, preservation, traceability and disposition of corporate records.
Content consolidation
Reduce isolated repositories and create a more coherent architecture for enterprise content.
FROM ISOLATED DOCUMENTS TO CONNECTED INFORMATION
Fewer silos. More context.
The value is not only in storing documents, but in connecting them with the people, processes and applications that need them. DCL helps design an architecture where content can be used within the process without losing control over governance, security and lifecycle.
Context
Information connected to the business.
Access
Content available where it is needed.
Governance
Consistent rules throughout the lifecycle.
Compliance
Retention, traceability and document control.
HOW DCL HELPS
Experience connecting content, processes and SAP
We do not treat ECM as an isolated repository. We analyse how documents are created, used and retained within business processes to define a solution that combines technology, information architecture and operational requirements.
- Analysis of the current environment and repositories.
- Definition of the information model and target architecture.
- Design of Business Workspaces and document context.
- SAP + OpenText integration.
- Lifecycle and Records Management design.
- Retention and governance policies.
- Content migration and consolidation.
- Implementation, validation and support.
BENEFITS
Information that works with the business
Content in Context
Documents appear within the process that needs them.
Greater productivity
Less time searching for information and switching between applications.
Lifecycle Management
Control content throughout its useful life.
Records Management
Structured management of corporate documents and records.
Compliance
Retention policies, traceability and auditability.
SAP integrated
Content naturally connected with enterprise processes.
DIFFERENTIATION
Core Archive preserves information. Content Management connects, contextualises and governs it throughout its lifecycle.
LET’S TALK
Turn content into an active part of your processes
Connect information, people and processes with an information management strategy that combines Content in Context, Lifecycle Management, Records Management and compliance.
CONTACT OUR TEAM